RESOURCES

LET US HELP GUIDE YOU

Every day we come across an avalanche of information, both good and bad, accurate and inaccurate. While we recognize that we are not the sole source of knowledge on any of the processes under our purview, we do have years of experience testing what information is reliable and sourcing thought leaders to guide us in stewardship. A core principle of the Nottingham team is to be willing to say, “I don’t know, but I know who to ask.” We hope this section proves helpful in directing and informing you.

FREQUENTLY ASKED QUESTIONS

If you have a question on your mind, chances are so does someone else.  Here are some of the inquiries we respond to regularly.

What is an investment company?

An investment company is a set of rules and regulations that allow the entity to hold investments, distribute its income and realized capital gains, and not have to pay income tax at the entity level. A number of rules and regulations define and regulate an investment company – the Investment Company Act of 1940 and Subchapter M of the Internal Revenue Code being the most well known and most critical to an investment company’s operations and compliance.

What is a private fund?

A private fund can be organized as an investment company, or might be organized as a limited partnership. Private funds are not eligible to be sold to retail investors, but rather are limited to purchases by sophisticated investors as defined under Regulation D of the Securities Act of 1933.

What is a mutual fund?

A mutual fund is an investment company that is also registered for distribution to retail investors by making the necessary filings with the SEC under the Securities Act of 1933.

What is a hedge fund?

Many people refer to “private funds” and “hedge funds” as being the same thing. In the strictest sense a hedge fund utilizes investment strategies that “hedge” against market direction movements. Investment strategies such as being long and short in similar securities, hoping to take advantage of the relative valuations of those securities rather than the macro movements of the securities markets, might be prevalent. In theory a hedge fund performance is derived from the inefficiencies of the relative valuation of individual securities or market sectors generates the fund’s investment return, rather than upward or downward movement of the securities markets as a whole.

What is a business trust?

The most popular forms of organization for an investment company are the Massachusetts and Delaware business trust forms of organization. Maryland corporations are also popular with many fund complexes.

What is a series trust?

A series trust is a business trust that is organized in such a way that multiple funds, or series, may be organized under a single business trust. An analogy is a holding company or “umbrella” organization where a single governing entity has multiple sub-entities underneath its umbrella.

Who can qualify as a custodian for a mutual fund?

A publicly registered mutual fund must use a bank as custodian of its securities, or if a custodian other than a bank is used, that entity (a broker dealer usually) must be audited three times each year, two of which must be surprise. Due to the expense of three audits, almost all mutual funds use a bank as custodian of investment assets.

Do you need a bank custodian for a private fund?

A fund that is not publicly registered has more flexibility in how its investment assets are held. Many private funds use a prime broker, or registered broker dealer, to hold investment assets. While the investment advisor to a private fund might trade securities with multiple broker dealers, each broker dealer delivers its trades to one designated prime broker.

What is a reasonable breakeven level for a mutual fund?

As with many questions, the real answer is “it depends”. To answer the question let’s make some assumptions. Assume the fund wants to maintain an expense ratio of 1.25% or below. Assume the investment advisor fee is 0.75%. And assume the fund chooses to register in all 50 states for blue sky registration. In this instance, a mutual fund will need approximately $15mm in assets to cover its expenses without paying the investment advisor any fees. The fund will need to get to approximately $55mm for the investment advisor to get a full 0.75% investment advisory fee. In order to fine tune such an analysis with different assumptions, give us a call and we can help.

What is a reasonable breakeven level for a private or hedge fund?

The costs of administering a private fund allow for a lower threshold of breakeven. A private fund can keep an expense ratio below 1.25% and the investment advisor get a full 0.75% investment advisory fee with $20mm or possibly less. It is not uncommon, however, for private fund investors to expect a lower expense ratio, so the variables need to be adjusted accordingly.

Is a mutual fund always available for retail sale to the public?

Not necessarily. There may be any number of circumstances where it might make sense to organize an investment fund as an investment company per the Investment Company Act of 1940 but not register the fund for public sale under the Securities Act of 1933.

Are there some typical reasons some funds fail and some fund succeed?

Funds are sold, not bought. A common misconception is “we have wonderful performance, investors will flock to our new fund because of our past performance/future performance/our investment genius/our incredible good looks”. The truth is that investors have so many options in today’s world that someone needs to sell the investor on the reason they need to purchase the fund. Performance is important, but it is not the only item.

Funds that fail typically do not have a strong method of distribution, do not have adequate sales efforts to convince investors to make an investment. Funds that do a good job gathering assets in early years can lose those assets with poor investment performance. Client’s advisors get paid to recommend changes in their client portfolios. A poor performing fund for several quarters or years is a ripe candidate for replacement.

Does a fund need to be on “platforms”?

With the investment industry moving more and more towards wealth managers and fee only financial planners, platforms can be very important. Platforms such as Fidelity, Schwab, LPL, TD Ameritrade and any number of broker dealers may be critical to distribution and marketing of a fund.

What is a transfer agent?

A transfer agent is registered with the SEC under Form TA. Transfer agents are required to hold and register in the name of shareholders shares in a mutual fund or any variation of publicly traded investment companies. There are very few registered transfer agents left relative to how many were registered 30 years ago. Nottingham is the only transfer agent registered in the southeastern U.S.

Do I need a transfer agent for my fund?

If your fund is available for public sale under the Securities Act of 1933, yes. If your fund is exempt from public registration, then likely no. We might argue that a firm that is set up and used to the regulatory oversight under the transfer agent registrations is great preparation for working with private funds. A square is a rectangle but a rectangle is not necessarily a square.

How can investment accounts be combined for efficiency and cost savings?

This is a great case study question, and many of our case studies address this issue. Combining multiple sub-accounts with similar investment objectives can make management and operations much simpler and allow for economies of scale that comes with larger investment pools. The issue that must be addressed is to properly allocate cost basis, net income, and realized and unrealized gains. Unitized accounting used for mutual funds is an ideal way to ensure this accuracy and proper allocation.

Are government investment pools exempt from SEC registration?

Government investment pools are typically exempt from any registration with the SEC under long standing rules and regulations and precedent.

Are religious affiliated investment pools exempt from SEC registration?

There are several private letter rulings that specifically exempt religious affiliated groups from registration, allowing those entities to pool their investment assets for efficiency and diversification.

HELPFUL LINKS

A wealth of information is available online about fund accounting, governance and other technical information. Here are some sources that we rely upon, and find clear and concise.

SEC Rules and Regulations

Regulatory Resources

Final Rules

Final Rules

Have a Question? Ready to Get Started?

Do you question the status quo?  Like to think outside the box?  Have difficulty coloring inside the lines?

We’re kindred spirits. Our practical experience – along with formal training in diverse areas like accounting, technology, finance and the law – provides you with a deep resource for creative thought, design and engineering. Tell us what you have in mind and we’ll explore together the possibilities.